The Record Room of the Probate Office is where the Real
Property, Personal Property, UCC's, Corporations, and Plats
are filed. The information is
open to the public. Real Property consists of mortgages,
deeds, liens, judgements, resolutions, death certificates,
and anything that is pertaining
to property in Escambia County.
Personal Property consists of notary bonds, military
discharges, limited partnerships, general partnerships,
marriage and birth certificates that are
from other counties or states, delegations, and acceptance
The UCC's (Uniform Commerical Codes), which took the place
of chattel mortgages, cover timber, cattle, boats, late
model mobile homes, cars, and
other personal property which have liens against them.
A person wanting to file a corporation must first check
with the Secretary of State to reserve a name for the
corporation then file in the Record
Room. The filer must bring the articles of incorporation
and the name reservation; these are reported to the
Secretary of State. Corporations are
always files in the county in which the registered agent is
located. Non-profit corporations, limited liability
companies, amendments, and
dissolutions are also recorded here.
All the papers filed in the Record Room should be originals
or certified copies. Book and page numbers are assigned to
each instrument filed and the
time of filing. Instruments are indexed by grantor and
grantee, microfilmed and/or imaged and the original is
returned to the filer.
For the best results, searches should be made in person to
assure that the correct instrument is located.
Notaries Public are commissioned by the Probate Judge of
each County and hold office for four years from the date of
The following requirements must be met to qualify to become
a notary public in Escambia County:
- Applicant must be a resident of Escambia County,
registered voter of Escambia County,
or provide documentation establishing proof of
- Applicant must submit a notary bond in the amount of
$10,000, State-At-Large, from
an insurance or bonding company.
- Each person must submit an Application for Appointment
as Notary Public.
- Upon approval of the notary application, the Probate
Judge will mail the commission, along
with a card certifying appointment as a Notary Public in
- Once appointed, a notary seal may be obtained from any
office supply company.
- The procedures for State Employees are different in
that they are covered under a State
Blanket Bond. The Probate Office requires an original
letter from the employee's supervisor or
department head, substantiating the applicant's status as a
State Employee, and thereby covered
under the State Blanket Bond to include the bond policy